My Email

My Email

This menu item links you to your Email Home page.

My_Email

1.	Click on My Email to go to your Email Home page which opens to your Inbox. There are several components to this page:

2.	The Folders list let's you organize your email into easy to find folders you create yourself. The Folders section is consistent throughout email

3.	At first, you have 4 folders available:

•	The Inbox: This is where email initially comes.

•	Sent Items: A setting in your Profile allows you to save your Sent Items, they are not saved otherwise.

•	Deleted Items: This is where Deleted Items are warehoused until you clean out the folder.

•	Junk Mail: This is a repository folder for you to hold email.

Folders

4.	You have a 50 megabyte limit on your email, any saved email, email in folders, including your Deleted folder contributes to your email size. If you have stopped receiving emails, check your folders and clean them out, this may be why.

5.	Along with the standard folders, you can create new folders to store e-mails.

6.	To create a New Folder, Click on the Add Folder icon in the upper right corner of the Folders section of the page.

7.	This places a New Folder in the Folders list along with and Editing icon and a Delete icon .

8.	Click on to open the New Folder for editing the name. There is a 256 character limit on the folder name.

9.	Click on to save your changes.

10.	Click on to cancel and discard any changes you've made.

11.	The new folder will be in the list with any saved changes made.

12.	Your Inbox has the messages as you receive them, indicators if they are flagged, have attachments, are read or unread, and what importance level they are.

13.	You can select one or several messages at a time using the check boxes to the left of the messages.

14.	Previously opened messages will have an open envelope to the left of the subject line .

15.	Unopened messages will have a closed envelope to the left of the subject line .

16.	The toolbar across the top of the messages gives you additional functionality for your email

17.	This opens a new email message for you to write.

18.	The Compose New Email form opens:

19.	In the Add Individuals section you can select who you're sending To, Carbon Copying, and Blind Carbon Copying.

Add_Individuals

20.	To: Person or People receiving the e-mail. Click on the To: box to access your address books, or type in an email address.

21.	Cc: Person or People receiving a copy of the e-mail. Click on Cc: the box to access your address books, or type in an email address.

22.	Bcc: Person or People receiving a copy of the e-mail without the other recipients being able to see their name or email address. Click on Bcc: the box to access your address books, or type in an email address/

23.	The Subject: line is optional and is used to quickly summarize the message.

24.	You can select people to send emails to by Last Name Begins With:, or by using the Last Name Search, from the Community Directory or your Personal Directory.

25.	Select a Name, then the To, CC, or BCC button.

26.	Click on Close when you are finished.

Select_Email_Dialog

27.	In the Add Community/Groups section, you can select all the members of any Group you belong to; or, if you are a Community Administrator, you can send an email to the entire community.

Add_Community_Group

28.	In the Groups box, click to see a list of the groups you belong to. As a Community Administrator, you will also see Entire Community.

29.	When you click on a group from the list, it will show in the space below the white box with the Delete icon next to it:

Added_Group_Email

30.	To remove the Group from the mailing, click on and the Group is removed from the mailing.

31.	In the Attachments section you can up to 5 megabytes of files to your email.

Attachments

32.	To add an attachment click on the Select button, the choose file dialog box opens allowing you to navigate to the desired file on your computer.

33.	You can add several files to one email, click on the Add button to add additional files.

34.	If you decide you do not need one, click the to select the item to remove and click on the Remove button.

35.	A Toolbar above the Subject Box gives you options for formatting, spell check, and more. See the Toolbars and Menus page for detailed information about these buttons.

	Checks the spelling of your message		Underlines Selected text, click again to un-Underline
	Searches message for text		Places line through text, for editing
	Prints text		Creates superscript text
	Changes the background color		Creates subscript text
	Changes the font color		Creates a numbered list
	Adds hyperlink to text		Creates a bulleted list
	Inserts symbol in text		Left aligns text
	Inserts table		Center aligns text
	Cuts selected text		Right aligns text
	Copies selected text		Justify aligns text
	Pastes text		Inserts a horizontal line in the message
	Pastes text with MS Word formatting		Undo's the last action
	Selects all in Message Box		Redo's the last action
	Makes selected text Bold, click again to un-Bold		Font select drop down
	Makes selected text Italics, click again to un-Italic		Font size selection

36.	You can use any of the above formatting tools on the text in the message body.

37.	When finished, click on Send to send the email.

38.	A dialog box opens to show you the progress of the upload if you have attachments in you message.

Upload_Progress

39.	Click on Cancel to discard any changes and close this page.

	Deletes the selected messages		This adds a visual reminder to follow up on this item
	Permanently deletes all messages in the Deleted Items folder		Removes the flag
	Marks the selected message read, even if you have not opened them		Moves the selected message or message to another folder
	Marks the selected message unread, even if you have opened them		Click here to receive new messages.